Athens-Hocking-Vinton Alcohol, Drug Addiction and Mental Health Services 317 Board
>Article I – Members
>Article II - Meetings
>Article III - Committees
>Article IV - Officers
>Article V - Amendments
>Aticle VI - Rules of Order
Bylaws:
The following constitute the bylaws of the Athens-Hocking-Vinton Alcohol, Drug Addiction and Mental Health Services Board ("Board"), and shall supersede all prior bylaws that governed the Board.
1.01 Board Members. Board member appointment, tenure and removal
shall be pursuant to Ohio Revised Code Section 340.02 (Appendix
A).
1.02 Confidentiality. Board members shall maintain
confidentiality of information regarding clients served by
contract agencies and state psychiatric hospitals in accordance
with state law. A statement of confidentiality shall be
requested from each Board member (Appendix B).
2.01 Annual Meeting. The annual meeting of the Board shall be held in
the second quarter of the fiscal year, at a time and place within
Athens, Hocking or Vinton Counties.
2.02 Regular Meetings. The Board shall meet regularly on the fourth
Monday of each month. If a regular meeting date falls on a
holiday, then such meeting shall be held on the fourth Tuesday of
that month, except that a regular board meeting shall not be held
in the month of december. Meetings shall be held at the time and
place within Athens, Hocking or Vinton Counties, set forth in the
notice of such meeting.
2.03 Special Meetings. Special Board meetings may be called by the
Chairperson, by two Board members, or by the Executive Director.
2.04 Notice of Meetings.
A. At least five (5) days before every annual and regular
meeting of the Board, the Executive Director shall cause a
written notice of the meeting to be sent to each Board
member. The notice shall state the time and place of the
meeting.
B. At least one (1) day before a special meeting of the
Board, the Executive Director shall cause written or oral
notice to be given to each Board member. The notice shall
state the time, place and purpose of the special meeting.
C. The Executive Director shall inform those staff members
who normally answer the telephone of the time and place of
all regularly scheduled meetings and the time, place and
purpose of all special meetings. Such information shall be
available to any person who calls or comes to the Board's
offices. When a special meeting of the Board is scheduled,
then at least twenty-four (24) hours before such meeting the
Executive Director shall post in a conspicuous public place
and give notice of the time, place and purpose of the special
meeting to the news media that have requested notification,
except in the event of an emergency requiring immediate
official action. In the event of an emergency, the persons
calling the meeting shall give immediate notice of the time,
place and purpose of the meeting to the news media that have
requested notification. Any person, upon request, may obtain
reasonable advance notification of all meetings, or of all
meetings at which any specific type of business is to be
discussed.
2.05 Voting. Each member of the Board present at a duly constituted
regular or special meeting shall have one vote on each matter
submitted to the members for their vote or action. The majority of
the members of the Board present at any meeting at which a quorum
is present shall determine the Board's action.
2.06 Quorum. A majority of the duly appointed and qualified members
of the Board shall constitute a quorum for each annual, regular
and special meeting.
3.01 Immediately after the annual election of officers, the
Chairperson shall appoint members to the following standing
committees:
A. Finance Committee. The Finance Committee shall be responsible
for reviewing and making recommendations upon the Board's
financial concerns. The Finance Committee shall serve as the
Audit Committee in accordance with Article III, Paragraph F,
including review of the Board’s monthly financial statements.
The Finance Committee shall review and present to the Board
for its consideration the annual county budget submitted to
the County Budget Commission, the annual resolution for
county appropriations, and resolutions for amendments of
county appropriations. The committee shall review the annual
audits of contract providers and make recommendations
necessary to conduct Board fiscal operations.
B. Mental Health Services Committee. The committee shall
meet at least three times a year and shall make
recommendations to the board on the plan to be submitted to
the department of mental health under sections 340.03 and
5119.06 of the revised code; the board's annual budget for
mental health services; mental health programs to be funded
by the board; and guidelines for the evaluation of mental
health programs. The committee shall adopt recommendations by
a majority vote of its members and shall present
recommendations to the board for consideration at a regularly
scheduled meeting of the board.
Two residents from the service district, who are not
members of the board but are qualified pursuant to section
340.02 of the revised code to serve as members of the board,
shall be appointed by the board to four-year terms of office
as mental health services committee members and may be
reappointed to not more than one subsequent term of office.
One shall be a person who has received or is receiving mental
health services, and one shall be a parent or other relative
of such a person.
C. Alcohol and Drug Addiction Services Committee. Members
shall be appointed to this committee in accordance with Ohio
Revised Code Section 340.022 (Appendix C). The committee
shall meet at least three times a year and shall make
recommendations to the Board on the plan to be submitted to
the Department of Alcohol and Drug Addiction Services under
sections 340.033 and 3793.05 of the Revised Code; the Board's
annual budget for alcohol and drug addiction services;
alcohol and drug addiction programs to be funded by the
Board; and guidelines for the evaluation of alcohol and drug
addiction programs. The committee shall adopt recommendations
by a majority vote of its members and shall present
recommendations to the Board for consideration at a regularly
scheduled meeting of the Board.
D. Executive Committee. The Executive Committee shall consist of
the Chairperson, Chairperson-Elect, Member-at-Large,
Chairperson of the Finance Committee, Chairperson of the
Mental Health Services Committee, and Chairperson of the
Alcohol and Drug Addiction Services Committee. The vice-
chairs of the finance, mental health services, and alcohol
and drug addiction services committees shall serve as ex
officio members of the executive committee, and shall
exercise the duties of the committee chairperson in their
absence. Between meetings of the Board, the Executive
Committee shall have and exercise in the absence of specific
direction from the Board, any and all powers of the Board in
the management of the business and affairs of the Board. The
Executive Committee shall be responsible for making
recommendations to the Board regarding all personnel matters,
including the employment of the Executive Director. The
Executive Director shall be responsible for the employment of
all other approved Board staff positions. The Executive
Committee shall present the annual budget resolution, which
includes fiscal, program, policy and personnel issues, to the
Board for its consideration. The Executive Committee shall
at all times act under the Board's control, and shall make a
report of its acts and transactions to the Board, but the
Board may not rescind any good faith action of the
Executive Committee which impairs the rights of a third party
who acted in good faith on the representations of the
Executive Committee.
E. Nominating Committee. The Nominating Committee shall be
the body that nominates the Chairperson-Elect of the Board.
At the Board’s May meeting, the Nominating Committee shall
present its nominee for Chairperson-Elect for the subsequent
fiscal year. At the Board's June meeting, the Chairperson of
the Nominating Committee, or another member of the committee,
shall place in nomination the name of the nominee.
F. Audit Committee. The Finance Committee shall also serve as
the Audit Committee. The committee shall be responsible for
reviewing the Board’s monthly financial reports; reviewing
the annual State Auditor’s report; assuring that audit
recommendations are appropriately addressed; and reviewing
communications from the auditor regarding the auditor’s
professional responsibilities, selection of accounting
policies, sensitive accounting estimates, significant audit
adjustments, disagreements with management and difficulties
encountered during the performance of the audit.
3.02 Special Committees. The Chairperson of the Board may appoint
special committees to carry out specific functions. Such
committees shall cease after their special functions have been
performed and reported to the Board.
3.03 Committee Chairs. As soon as possible after the annual election
of officers, the Chairperson shall appoint chairs and vice-chairs
of the Finance Committee, Mental Health Services Committee, and
the Alcohol and Drug Addiction Services Committee. the vice-
chairs shall chair their respective committees in the absence of
the committee chair.
3.04 Quorum. Those members of a committee present at a committee
meeting shall constitute a quorum, and the act of a majority of
the members at the meeting at which a quorum is present shall
constitute the act of such committee.
4.01 General. The officers of the Board shall consist of a
Chairperson, a Chairperson-Elect, and a Member-at-Large.
4.02 Tenure and Election. On June 30th of each fiscal year, the
sitting Chairperson shall move to the office of Member-at-Large,
and the current Chairperson-Elect shall move to the office of
Chairperson. The Chairperson-Elect for the subsequent fiscal year
shall be elected by the Board from its membership at the June
meeting. Each officer shall serve a term of one year and, at the
discretion of the Board, may serve one additional consecutive
term.
4.03 Removal. Any officer may be removed, for cause, by the
affirmative vote of the majority of the members at any meeting of
the Board. Before a special meeting is held to remove an officer,
such officer shall be informed in writing of any reason or reasons
for which his or her removal is being sought.
4.04 Vacancies. Vacancies in any office of the Board may be filled
for the unexpired term at any regular or special meeting of the
Board.
4.05 Powers and Duties. The Chairperson shall preside at all meetings
of the Board, shall serve as an ex officio member of all
committees, and shall do and perform such other duties as may be
assigned from time to time by the Board. The other officers of the
Board shall have such power and duties as are, from time to time,
conferred by the Board.
5.01 These bylaws may be amended or repealed, and new bylaws may be
adopted, at any meeting of the Board at which a quorum is present,
provided that notice of the proposed amendment, repeal or adoption
is given in writing with the notice of the meeting. The vote to
amend or repeal the bylaws, or to adopt new bylaws, shall be by
the affirmative vote of two thirds (2/3) of the members of the
Board present at the meeting.
6.01 All meetings of the Board shall be conducted under, and governed by, Robert's Rules of Order as amended from time to time.
Amended this 28th day of August, 2006.